Access control

Sharing

Share schedules with view-only links or editable invitations.

Access types

Public linkView-only. Anyone with the URL can open the schedule.
Viewer inviteEmail invite, opens the schedule in read-only mode.
Editor inviteEmail invite, can change the board.
Nobody needs a Skedy account. The link itself is the credential, so treat it like a password and revoke it when the job ends.

What each role can do

EveryoneRead the board, move through dates, filter, search, switch to List, export to PDF, replay the tour, open these docs.
EditorsEverything above, plus create, move, resize, edit and delete tasks and milestones, rename rows and departments, and change row colors.
Owner onlyAdd, reorder and delete rows and departments; project settings; resources; templates; share links; billing.

Why editors can rename but not restructure

Renaming a row and recoloring it are reversible and destroy nothing. Adding, reordering and deleting rows change the shape of the schedule and can take tasks with them, so they stay with the owner.

Everyone sees the same board

Open boards refresh every few seconds, and edits push out as they happen. A task moved by an editor, a row recolored, a project renamed, a crew member's details changed: all of it reaches every open copy of the board without anyone reloading.

Your own view settings are yours. Density, theme, weekends and zoom follow the owner's when you first open a share link, then stay put no matter what the owner changes afterwards.

The menu at the bottom of the sidebar

On a shared link, the sidebar footer shows which role you have and opens a small menu: replay the tour, open these docs, or visit the Skedy homepage. There is no account or billing there, because a share link is not an account.

Revoke access

Open Share and remove the public link or the invited person. Their link stops working immediately.